With Bosflow, it is possible to model virtually any business process. In addition to the predefined, most commonly implemented modules and processes such as registry office, invoice workflow or leave requests, every organization has its own distinctive business processes that can be reflected in the system. Bosflow also serves as an excellent repository for all types of documents important to an organization, for each of which a dedicated register can be set up within the system.
Korzyści:
Handle all processes present in the organization within a single system
Store various types of documents in separate registers
Represent individual and specific business processes
Replace repetitive manual work with software robots
Document Registers
Bosflow allows the creation of document registers. For each document type, it is possible to collect relevant data in dedicated form fields. Documents entered into the system are assigned to the appropriate register, which can then be freely filtered and sorted. Advanced and full-text search functions are also available. Examples of registers include those for resolutions, powers of attorney, policies and legal opinions.
Internal Document Flow and Requests
For every document type, a business process can be modelled using the process modeller—from registering a request via a dedicated form, adding information, up to obtaining approval. The process can conclude with the generation of a ready-to-use PDF document. Such processes can be modelled for HR requests, access permissions, contract creation and other documents requiring approval.
Software Robots
Individual stages and tasks of non-standard or specific business processes can also be modelled using software robots. They are especially useful in processes that require data processing across various systems and applications or in tasks involving repetitive actions that can be performed by a robot instead of a user.
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Zobacz inne moduły
moduł bosflow
Procurement Management
The procurement management module enables the synchronization and optimization of purchasing processes for materials, products and services taking place within the organization. The system guides users through the entire workflow – from submitting a requisition, verifying and approving it, to issuing the product from the warehouse or initiating a new purchase process and finally to placing an order with the supplier based on a previously established contract. For public sector entities, gathered and consolidated purchase requests can trigger applications to initiate public procurement proceedings.
The access to comprehensive analytics of historical requests allows for informed approval of new requests in the system. Moreover, their consolidation into a single supplier order or a procurement application streamlines purchasing processes. Thanks to the integration of the Bosflow system with warehouse and supplier systems, purchasing can be carried out almost fully automatically. Procurement processes can be implemented in full or in selected areas, depending on the organization’s purchasing policy and the specific needs and nature of its operations.
The device and infrastructure management module has been developed with technical and maintenance departments in mind. It enables the comprehensive management of all infrastructure owned by the organization: buildings, devices, machines, apparatus and IT equipment. Asset record cards can correspond to the fixed asset register downloaded and synchronized cyclically from the ERP system or serve as independent files for assets that do not have a corresponding record in the fixed assets register. Within this module, processes can be managed for changing usage locations, reassigning assets, equipment removal permits, asset disposal and creating BDO (Waste Database) cards.
The registry office and administration are the areas typically first to be covered by process automation and electronic document workflow. Most documents from outside the organization, regardless of channel, are received by the registry office or reception and this is also the point from which documents are sent to external entities. The registry office and administrative departments are also responsible for the internal distribution of documents, archiving and planning as well as organizing work within the unit. Automation of processes in these areas ensures the smooth functioning of the entire organization and positively shapes its perception by external stakeholders.
